Wednesday, August 27, 2008

Speicher Update

From Hugh:

Master Sergeant Brian Allen, our point of contact in Iraq for model shipments, had to cut short his deployment for health reasons related to his long service as a paratrooper. Specialist First Class Steven Delong has taken over. Before he left, MSG Allen made a point to thank the BPMS for their many contributions, adding, “I always look forward to your boxes as they have some pretty interesting kits in them”. It’s hard to know if he meant the San Francisco street car model or the Gundam figures. Like the Master Sergeant, I too am amazed at the variety of contributions of kits, tools, and magazines that you donate. Thank you for your continued support.

Tuesday, August 26, 2008

Region 1 Update - Important Insurance Information

Hi everyone,

As you all know, there's been some discussions regarding the IPMS insurance. In my last update I mentioned that further information will be forthcoming. Well here we are, at the fourth coming!! Attached is the "Official" guidelines everyone needs to know regarding obtaining insurance for your event. It effects every IPMS chapter.

If your event is already approved, and listed on the website, you should have made your insurance needs known, and are past this stage. However, from this point foward, you'll find this document VERY important!! Please keep a copy handy for your show committee and Officer Corps. It spells out the correct way in obtaining the insurance. There will be NO deviation from this policy, and any deviation will mean you won't be insured. If there are any questions, please ask. I'll be happy to answer anything you're not sure of. If I can't answer it, I'll get you an answer pronto. It's easy to follow, and could mean the differance in being insured, and not.

You'll be hearing this message a few more times in the next few updates, as everyone needs to be on board with it. "I didn't know" won't get you where you need to be with this, so please, pay attention!! And again, ask if there are any questions!!

We now return you to our regularly scheduled pregramming!!
Semper Fi

Insurance Guidelines

In order for an event to be approved by IPMS/USA and to be considered an officially sanctioned IPMS/USA event, and to be eligible for coverage under the IPMS/USA insurance policy, all of the following conditions must be met.

  • The event must be hosted by a chartered IPMS/USA chapter.
  • If co-hosted, all co-hosts must be a chartered IPMS/USA chapter.
  • The names/logos of the hosting chapters must be the most visible symbols on all documentation regarding the event. This applies to any form of advertising, either digital or hardcopy.
  • Text identifying the hosting chapters must be more prominent than text identifying any supporting non-IPMS/USA group. This applies to any form of advertising, either digital or hardcopy.
  • The terminology “with the assistance of” shall not be permitted to appear on any advertisement or document related to the event, if that wording refers to a non-IPMS/USA entity. The wording that may be used is, “sponsored by”, or “supported by” when reference to a non-IPMS/USA entity needs to be made.
    • A sponsor’s name may be shown on event documentation in such a manner as to clearly indicate that the sponsor is a sponsor only, and clearly not a Host or Co-Host.
    • A sponsor’s logo may be shown on event documentation, but by size and placement, as well as text, must clearly indicate that the sponsor is a sponsor only, and clearly not a Host or Co-Host.
    • A sponsor’s logo should be located on all event documentation in the same area near the text identifying them as a sponsor. (Clearly, a sponsor’s logo and name should not appear at the top of the documentation, or in a font size or image size equal to, or exceeding that of the Host or Co-Hosts.
  • Only the logos of chartered IPMS/USA chapter and sponsoring or supporting entities shall be on any advertisement or documentation related to the event. The logo of the chartered IPMS/USA chapter(s) shall be more prominent and larger than a logo for the sponsoring or supporting entity.
  • “Other insured” must be identified and listed on the Event Submission Form.
    • What or who is an “other insured”? In the case of a mall, the management of the mall usually requires any partnership/owners or mortgage holders to be listed. A community facility, such as a Homeowner’s Association, Lodge, or Homeowner’s Meeting Facility, or a municipal facility owned by a city, usually requires the legal name of the city/town/Homeowner’s Association to be named. School districts often
      require that the legal name of the school district to be listed as an “other insured”. Those club members who are negotiating the use/rental of a facility simply need to ask if the facility management wishes to be listed on the insurance policy.


Host: a chartered IPMS/USA chapter.

Co-Host: a chartered IPMS/USA chapter which partners with one or more other chartered IPMS/USA chapters to organize and execute an event. There is no such thing as a Co-Host of an IPMS/USA event in which any group identified as a Co-Host is not a chartered IPMS/USA chapter.

Sanctioned IPMS Event: Any event hosted or co-hosted by chartered IPMS chapters for which an Event Submission Form has been submitted and approved. This submission process is
accomplished online at
http://www.ipmsusa.org/. Examples include, but are not restricted to the IPMS National Convention, IPMS Regional Conventions, local modeling events hosted by IPMS/USA chartered clubs, Make & Take events hosted by IPMS/USA chartered chapters, and ABC events hosted by IPMS/USA chartered chapters.

Sponsor: an entity which is not an IPMS/USA chapter, but which is providing support, in the form of finances, materials, services, or facilities, to those groups that are defined as a “Host”, “Co-Host” chapter(s) in the planning and execution of an event.

Supporter: an entity which is not an IPMS/USA chapter, but which is providing support, in the
form of finances, materials, services, or facilities, to those groups that are defined as a “Host”, “Co-Host” chapter(s) in the planning and execution of an event.

Other Insured: an entity that, in order for a chartered chapter to rent or use a facility, requires its name, or the names of certain individuals, to appear on the insurance paperwork as “other insured” entities.

Obtaining IPMS Insurance for Your Event

Only Chartered Chapters of IPMS/USA may apply for and obtain IPMS/USA insurance for an officially sanctioned IPMS/USA event.

Working in cooperation with your Regional Coordinator, select a date for your club’s event.

  1. After communicating with your Regional Coordinator and receiving RC approval for your chosen date, point your browser to http://www.ipmsusa.org/ , navigate to the Upcoming Events Page, and click on the Chapter Event Registration Form html link.
  2. Complete the online registration form and be sure to click the “submit” button.

That’s it! You have now initiated an automated process that will, without any additional communication or effort on your part, result in receipt of the IPMS insurance policy for your event, notify the Journal of your event and get your event listed in the Journal’s Upcoming Events Page, and get your event posted on the IPMS Upcoming Events page on the website. The person who submitted the online Event Submission Form will receive an email notification that the above items are all “in progress”.

Details and Behind the Scenes Information

Upon the submission of the online Event Registration Form an automated process is launched. An email is sent to the Director of Local Chapters which displays your submission. The DLC processes the form and forwards copies to the Journal staff, the IPMS Office Manager, the Regional Coordinator for the region in which the event will take place, and also the person who filed the submission with IPMS on the website.

Please note that the insurance policy is not mailed to the club or person who made the submission. The insurance policy, itself, is kept on file by the IPMS National Office Manager. If the facility for your event requires a hard copy of the Certificate of Insurance, please contact the National Office Manager. The Certificates are event specific and must be requested from the insurance company. It is best to give the insurance company 30 days to process the request.

If the facility does not require a hard copy of the certificate then the host chapter does not need to contact the national office manager.

If you have any questions or concerns you may contact:

  1. Your Regional Coordinator (email addy listed on the IPMS website)
  2. The Director of Local Chapters (email addy listed on the IPMS website)
  3. The National Office Manager (email addy listed on the IPMS website)

Monday, August 18, 2008

2008 IPMS Nats

See here:

Region 1 Update, Part 2

Back again with a few other items to pass along. This just in from DLC Dick. It seems the Region 1 chapters weren't the only ones having problems getting make and take items. If anyone is still having issues with this let me know ASAP. We'll get you squared away!!
"There is a new point of contact email address for the Make n Take program. Please address your emails to manager@ipmsusa.org. Thanks and good luck with your program!"
And this in from our Noreastcon hosts. The web site for the event is now active. It looks great, and can be found at:
That is all!! We now return you to your regulary scheduled programming!! And please share this with the officers and members of your chapter

Semper Fi

Sunday, August 17, 2008

Region 1 Update

Hi everyone,

This update will review on the recently completed IPMS Nationals held in Virginia Beach VA.

It was nice to see so many Region 1 faces at the show. Given the closeness, it was a great opportunity for many to see a fine event. The Tidewater and Newport News chapters did an excellent job in hosting one of the biggest Nationals in recent history. There were close to 2500 individual entries on the contest tables, with high quality workmanship the norm. Add in the models on display, and the numbers of multi model entries, and I believe the total number of models on display came close to the 2800 mark. I know a number of Region 1 folks brought home awards, and I offer congratulations to those that did. With that many high quality models on the table winning an award is more of an achievement, so congratulations are certainly in order!!

I attended a number of meetings at the show, and offer the following reports on them. The IPMS Business meeting was held Saturday morning. President Jack Kennedy gave a report of the health of the Society. More chapters are gaining charters than are dropping them, and membership numbers have moved forward slightly. Financially, the Society is doing fine, and as most everyone knows, the problems with the web site have been repaired, and a new updated forum is back on line. Further upgrades are in the works, and should be active in the near future.

There was big news to come out of the Judges meeting this year. That being IPMS Head Judge Arris Pappas has retired effective at the close of the show. Arris has done an amazing job as Head Judge during his tenure, never afraid to make the hard decision, but always being fair and consistent in his application of judging standards. I learned a lot from him, and wish him well in his retirement. I hope he finds more time at his modeling bench. I’m also happy to pass along our new Head Judge is Nick Fillipone, from IPMS Northeast New York. Nick is also a man of integrity, and I feel is perfectly suited to have been asked to step into this position. Congratulations Nick, and good luck moving forward!!

The RC meeting was held Friday morning, and was attended by 7 of my brother RC’s, IPMS President Jack Kennedy, and DLC Dick Montgomery. The big topic that was discussed was the insurance coverage. Dick gave specific ideas on how the coverage will be applied in the future, and how coverage will be requested in the very near future. We’ll all receive written specifications on the coverage which I’ll pass along as soon as I get it. There may be form or written verification from you guys that it has been received, understand it, and will comply with it going forward. All this comes from a few folks that can’t seem to get their heads and rear ends screwed together on this. It’s a simple concept, and thankfully, all our chapters get it right.
I also related the way we honor our departed modeling brothers at Noreastcon each year. Thankfully, we haven’t had the need to render such honors the past two years, but I do have appropriate words prepared and ready, should the need arise!! Another region has a chapter that is experiencing some internal issues with memorializing departed members, and as I think we have a nice way of handling it, I passed along our method. It was well received, and may be looked at at the National level in the future.

Also, announced at the RC meeting and to you all here for the first time; I’ve been asked to run for Director of Local Chapters (DLC) in the next election and I’ve accepted the challenge. What that means is that if elected to that post, I’ll be stepping down from my current billet of RC-1. I’ve enjoyed being your RC for the past 8 years, and that’s not why I’m considering this change. I was asked to consider it not having any larger political ambitions other than being the best RC I could for our region. I’m honored that someone would think so highly of the job I do for you to ask me to do it on a larger scale. I hope I can count on the support of everyone in Region 1 in the next election, and will go on record as saying it doesn’t matter who you vote for. Just vote early and often!! I don’t plan on stepping down until after the election, and if I don’t gain the post, I’ll be happy to remain as your RC.

In the mean time, it isn’t too early to begin looking for someone to take my current chair. If you may be interested in becoming an RC, contact me, and I’ll fill you in on the job, and how the process works.

All in all, it was a very nice event. The vendor room took way too much of my money, but in return I brought home some really cool stuff. I thought it was a fair trade!! I managed to buy the most expensive model I could never imagine myself buying!! And grinned when I didn’t get a ration of you know what from my wife when I got home!! Sometimes you slide!!

With that I’ll close this. As always, please share this with the officers and members of your chapter.

Doug Hamilton

Thursday, August 14, 2008

Bulletin for August, 2008

by Bobby P.
July was another great meeting with a turnout of 25 members, 2 guests bringing in 22 models for a night of metal finishes!

METAL FINISHES: If you blinked, you might’ve missed something important. First Gordon discussed airbrushing acrylics and achieving various shading effects. Then Don showed us how non-intimidating it is to work with bare-metal foil. Jimmy presented Don with the money that the members had collected for him to assist with his challenges from earlier this year. Thanks to all the members who chipped in. Thanks to Don and Gordon for the informative clinic.

FAVORITE MODEL NIGHT: Looks like some guys brought in stuff, but the metal finish clinic was extensive enough to take up most of our meeting time. This will have to wait for another night

You can see pics from each meeting on Gordon’s blog:

On the agenda: August
CONTEST NIGHT 3RD QTR 2008: Where has the year gone? The third installment of the annual contest is upon us! Bring in your goodies that haven’t been entered in a quarterly contest to rack up some votes. If you brought anything new for the Warsaw Pact Theme Contest you can bring them back.

RESIN CASTING CLINIC: One of our more recent members, Matt Leone has spent quite a bit of time, effort, and money assembling an impressive rig for resin casting. This month Matt will present a clinic on the ins and outs of resin casting. Bring your questions, and a notepad. This is going to be a good ‘un!

SUMMER BBQ: Who doesn’t love a good bar-be-que? Well, over the last couple years the BPMS BBQ night has really gained in popularity. So it’s August and it’s back again. Burgers and dogs are one the menu. Everyone is invited to bring any goodies they want to go along with it. Bring a little bit of cash. This year the price tag to eat is merely $7.

REGARDING PHOTO ROSTER STATUS: Hugh sent me a series of emails with the finished product. Let’s see if I can get it into the upcoming bulletins. Since it’s over six pages, I will, likely, be including one page per month, so you will have to save at least one page from the bulletin each month if you want to have the complete roster.